Data Quality Management: Roles & Responsibilities

A hand reaching out to adjust a point on a data graph visualization.
Picture: WrightStudio/Adobe Inventory

Knowledge high quality administration is an important side of any enterprise’s progress and operational methods. However reaching excessive knowledge high quality requires that particular roles, tasks and instruments be in place.

SEE: Job description: Chief knowledge officer (TechRepublic Premium) 

Knowledge administration takes a group with each technical and enterprise experience. They have to work collectively to know what knowledge is required by completely different stakeholders, the way it needs to be collected or generated, how directors ought to retailer it, and whether or not they need to replace it periodically. As well as, firms want front-end (assortment) and back-end (evaluation) groups who analyze incoming knowledge streams to establish issues earlier than propagating throughout your enterprise.

Placing collectively a group with these skillsets and tasks will be difficult, particularly for firms which might be simply getting began with a data-driven mentality. To realize greater ranges of knowledge high quality by efficient knowledge high quality administration, contemplate investing in professionals who can deal with these knowledge roles and tasks.

Leap to:

What’s knowledge high quality administration?

Knowledge high quality administration is the method of guaranteeing that knowledge meets a set of predetermined necessities. It’s a knowledge technique that appears on the total knowledge lifecycle, from accumulating and compiling uncooked knowledge to analyzing and presenting it in significant methods. Knowledge professionals play a key position in each step, overseeing how info is collected, processed, saved and distributed.

Knowledge high quality administration roles and tasks

The information high quality administration course of is a multifaceted one which includes numerous professionals with various tasks. These are among the most vital roles to incorporate on an information high quality administration process power:

Knowledge high quality managers

Knowledge high quality managers are accountable for overseeing tasks associated to knowledge high quality in addition to assessing what must be improved. The tasks of knowledge high quality managers embody the next:

  • Working with purchasers to establish and outline necessities for knowledge high quality administration tasks.
  • Analyzing knowledge that must be managed to find out how nicely it aligns with these necessities.
  • Creating metrics to measure progress towards particular challenge targets.
  • Implementing new insurance policies or processes that may lead to improved knowledge high quality.
  • Monitoring progress in opposition to metrics over time.

Chief knowledge officers (CDOs)

A chief knowledge officer, or CDO, is a C-level govt who’s accountable for a company’s knowledge property. As their core accountability, CDOs be certain that their firm’s knowledge property meet strategic targets. The position of the CDO has been evolving in recent times from strategic knowledge administration to enterprise course of administration as extra organizations turn out to be reliant on data-driven decision-making.

See also  Benefits of working with open source data quality solutions

The tasks of a CDO differ by group however usually embody the next:

  • Establishing organizational targets associated to knowledge high quality administration.
  • Creating insurance policies for the use and management of organizational knowledge property.
  • Overseeing the implementation of these insurance policies and establishing mechanisms for measuring compliance.
  • Prioritizing knowledge high quality tasks.
  • Integrating knowledge high quality throughout organizational departments.
  • Coaching employees on greatest practices.
  • Advocating internally and externally for enhancements in organizational knowledge practices.
  • Overseeing the information high quality administration course of to verify knowledge that’s collected and utilized by the corporate meet enterprise necessities.
  • Creating methods for easy methods to use knowledge to realize enterprise targets.

SEE: Methods for adopting knowledge stewardship with out a CDO (TechRepublic)

Knowledge stewards

An information steward is an expert accountable for implementing insurance policies round knowledge utilization and safety as set by the group’s knowledge governance technique. As well as, knowledge stewards could also be accountable for allocating assets to keep up and replace databases, guaranteeing that insurance policies are being adopted, and monitoring and reporting on knowledge high quality.

The tasks of an information steward can change from challenge to challenge relying on the scope of their position and their position within the group.

As the information gatekeeper, the information steward takes an energetic management position in planning tasks, reviewing studies, collaborating in improvement periods, designing new processes, and advocating for modifications when essential.

Knowledge Stewards work with groups throughout completely different purposeful teams to determine frequent floor on how greatest to make use of and handle data-related info all through the enterprise; this effort usually requires negotiating cross-functional variations amongst stakeholders with completely different wants or priorities.

SEE: How do I turn out to be an information steward? (TechRepublic)

Knowledge analysts

An information analyst is an information skilled who collects, analyzes and interprets uncooked knowledge to uncover patterns. Knowledge analysts will be discovered in lots of industries, together with retail, finance, authorities and healthcare.

Their tasks differ by trade however usually embody:

  • Amassing knowledge from numerous sources.
  • Analyzing collected knowledge.
  • Designing and sustaining knowledge techniques and databases.
  • Making predictions primarily based on their findings.
  • Speaking clearly with colleagues throughout departments.
  • Working with programmers, engineers and organizational executives to boost processes, modify techniques and construct knowledge governance insurance policies.
See also  How to add checkmarks into Office products

Knowledge analysts will need to have glorious organizational expertise to maintain monitor of huge quantities of data. They have to additionally talk successfully with folks throughout departments, akin to IT employees or enterprise improvement professionals who aren’t concerned immediately with the analytical course of.

Knowledge analysts work intently with the information scientists who’re accountable for creating predictive fashions primarily based on historic tendencies and predicting what is going to occur sooner or later. These two positions require comparable talent units, although one could specialize extra in statistical evaluation whereas one other specializes extra in predictive modeling.

Knowledge custodians

An information custodian is an information skilled who’s accountable for the storage and safety infrastructure of all or a part of the enterprise. Knowledge custodians oversee the storage, aggregation and use of datasets. Along with storing, managing and securing knowledge on behalf of different customers or departments inside a company, knowledge custodians are sometimes accountable for guaranteeing that organizational necessities for privateness rules are met in accordance with the group’s knowledge governance technique.

Their tasks could embody managing dangers related to info entry, modification and deletion, and figuring out how admins ought to retain lengthy knowledge. The person may additionally must carry out duties associated to techniques person administration, configuration administration, techniques improvement lifecycle administration, capability planning, catastrophe restoration planning, backup procedures and media administration.

Knowledge modelers

Knowledge modelers are techniques analysts who work with knowledge architects and database directors to create an information mannequin that defines the completely different facets of the information structure. They construct an organizational construction for a corporation’s knowledge by deciding what knowledge will probably be saved in databases and easy methods to construction it.

SEE: Job description: Large knowledge modeler (TechRepublic Premium)

Knowledge modelers’ tasks embody:

  • Creating fashions that outline completely different facets of the information structure.
  • Constructing an organizational construction for firm knowledge by deciding what knowledge will probably be saved in databases and easy methods to construction them.
  • Deciding how knowledge is moved between techniques in order that it may be analyzed or accessed by folks or applications.
  • Making certain an applicable degree of knowledge high quality throughout all purposes and techniques.
  • Creating pointers for managing change and modeling new necessities.

Large knowledge engineers

A giant knowledge engineer is an IT skilled who makes use of large knowledge applied sciences to research giant datasets. Large knowledge engineers design, construct, analyze, check, preserve, monitor and handle advanced firm knowledge infrastructure techniques.

See also  How you need to use Energy BI inside Outlook and Workplace for information storytelling

SEE: Hiring equipment: Knowledge engineer (TechRepublic Premium)

A giant knowledge engineer’s job contains managing relational databases, columnar databases, distributed file techniques, caching algorithms, info retrieval strategies and different associated methods.

Knowledge architects and designers

An information architect or knowledge designer is accountable for designing an organization’s knowledge structure. This contains gathering necessities from enterprise stakeholders, analyzing the present knowledge construction to find out what must be completed and constructing an structure for the longer term.

SEE: Hiring equipment: Knowledge architect (TechRepublic Premium)

Knowledge architects are strategic thinkers who perceive how any modifications within the know-how panorama will influence an organization’s knowledge atmosphere. They handle all of the technical facets of growing knowledge architectures and guarantee they align with different organizational initiatives. Additionally they handle relationships with IT companions and distributors and will need to have glorious communication expertise.

Having the precise folks in place is a vital first step towards greater knowledge high quality, however it’s equally vital to present them the instruments and assets they want for achievement.

There are a number of instruments accessible for this objective that vary from easy to advanced. Selecting an information high quality administration device will rely on the dimensions and scope of your organization in addition to how a lot employees time and useful resource you’ll be able to dedicate to this process.

Among the high knowledge high quality instruments to contemplate embody Cloudingo, Knowledge Ladder, IBM InfoSphere QualityStage, Informatica Grasp Knowledge Administration, OpenRefine, SAS Knowledge Administration, Exactly Trillium and Talend Knowledge High quality. These instruments differ in value, complexity and have units, so be sure to contemplate all of those components when deciding on which device most closely fits your organization’s particular wants.


Getting began with the precise knowledge high quality administration group and tasks is a big first step that many firms by no means take. It includes planning, complete data of what you are promoting’s knowledge technique and a dedication to hiring and coaching the precise folks for the job. To realize the best ranges of success proper out of the gate, rent an information chief like a chief knowledge officer who can form and reshape your knowledge high quality administration hiring plans as your organization’s targets evolve.